Citation Guidelines

The following citation guidelines are based on two sources: on the revised 2010 edition of the Citing Records in the National Archives of the United States (available at the National Archives and Records Administration website, http://www.archives.gov/publications/general-info-leaflets/17-citing-records.pdf) and The Chicago Manual of Style, 16th ed. and follow bibliography style form of citations. You may prefer other system of source citation or may follow special instructions to authors. Whatever system is adopted, should be used consistently, providing a guide to the origin as well as to the location of the records. The citation elements we recommend are as follows (groups of data elements are separated by semicolon):

• Item title (formal or given)
• Date of creation, production, broadcast
• Folder title
• Reference for the fonds, subfonds, series and container number (preferably in both textual and numerical form)
• Full name of the repository: Open Society Archives at Central European University, Budapest, Hungary. (Short name: HU OSA)

In subsequent citations to the same record, abbreviations are accepted.

Open Society Archives at Central European University, Budapest, Hungary: HU OSA.
Radio Free Europe / Radio Liberty Research Institute: RFE/RL RI
Open Media Research Institute: OMRI
Open Society Foundations: OSF

Some records may require additional information be cited. If the title does not identify the type of record, it should be added in parentheses after the title of record and date.

Examples of citations are given below.

Background reports

"Poland Under Martial Law: A Selection of Documents, December 1981 – December 1982." Compiled by Roman Stefanowski. 1 March 1984. HU OSA 300-8-3: 143/2.; Background Report; Publications Department; Records of the Radio Free Europe / Radio Liberty Research Institute; Open Society Archives at Central European University, Budapest

When you cite any online source, provide the date you last accessed it in parentheses after the URL or DOI (digital object identifier). Insert the type of record [Electronic record] in parenthesis after the item title and date.

"East European Media and the Polish Free Saturday issue" by Kusin, Vladimir V; G. S. [Country Series: Poland], 15 January 1981. [Electronic record.] HU OSA 300-8-3:45-4-3; Background Report; Publications Department; Records of the Radio Free Europe / Radio Liberty Research Institute; Open Society Archives at Central European University, Budapest

http://osaarchivum.org/files/holdings/300/8/3/pdf/45-4-3 [accessed 26 March, 2012]

Information Items

"Private income of Mrs. Gero", 7 September 1951. Item 44/8884, Hungary; HU OSA 300-1-2; Information Items; General Records; Records of Radio Free Europe / Radio Liberty Research Institute; Open Society Archives at Central European University, Budapest

Correspondence

Béla Király to Daniel Moynihan, München, 21 October 1980. HU OSA 336-0-3: 2; Academic Correspondence; General Béla Király Papers; Open Society Archives at Central European University, Budapest

James T. Bartley to Victor Frank, 24 March, 1969. [Letter]; HU OSA 300-85-48; Pasternak, 1964-1969; New York Office Files Related to Samizdat; Open Society Archives at Central European University, Budapest

Biographical file

Абдулладжанов, А., 1987-1994; HU OSA 300-80-9:2; Kraus Biographical Files; Soviet Red Archives; Open Society Archives at Central European University, Budapest

Boabă, Alexandru, card 11; HU OSA 205-4-72:2; Romanian Biographical Card Files; Information Services Department; Records of the Open Media Research Institute; Open Society Archives at Central European University, Budapest

Subject file

"Huge setback in Soviet grain is indicated by CIA’s figures" by Dan Morgan, HU OSA 300-80-1:918; Сельское хозайство: урожай 1973-1975; Old Code Subject Files; Soviet Red Archives; Records of Radio Free Europe/Radio Liberty Research Institute; Open Society Archives at Central European University, Budapest

Uniwersytet Mikołaja Kopernika, Toruń, card 6-7; HU OSA 300-50-3:17; Subject Card Files; Polish Unit; Records of Radio Free Europe/Radio Liberty Research Institute; Open Society Archives at Central European University, Budapest

Microforms

When citing microforms from other sources, cite the repository where the accessioned microform is held.

"The Main Lines of Soviet Wartime Propaganda", 6 September 1945. [Microfilm publication]; OSS/State Department Intelligence and Research Reports, Part VI., The Soviet Union. Part XI., The Soviet Union, 1950-1961. Reel 1. Frederick, MD: University Publications of America; Special library collections; Open Society Archives at Central European University, Budapest

Photographs

"Photographs of life in Camp Kilmer", 1957. HU OSA 412-0-1:1; Documents and photographs; Gary Filerman Collection on Hungarian Refugees of 1956; Open Society Archives at Central European University, Budapest

Audiovisual

"Fekete Doboz: a Nagy Imre és társai elleni per fellebbviteli tárgyalása" [Black Box -- The Trial Proceedings of the Appellate Procedure Against Imre Nagy and Others at the Highest Court], 1989. [VHS]; HU OSA 306-0-1:37; Audiovisual Materials Relating to the 1956 Hungarian Revolution; Open Society Archives at Central European University, Budapest

Film Library

"Panj pun olova" [Bad Blue Boys], 2007. [DVD-ROM]; Editor: Branko Schmidt. FL1542; Film Library; Open Society Archives at Central European University, Budapest

Samizdat collection

Referring to a published samizdat document:
"Обращение 82-х советских евреев к "братьям-евреям" по случаю Дня солидарности с еврееями Советского Союза" [Перепечатка с фотокопии оригинала в Архиве Самиздата], 1974; HU OSA 300-85-11; AC 550; Sobranie dokumentov Samizdata, vol. 8; Open Society Archives at Central European University, Budapest

Referring to the original copy of a samizdat document:
"Обращение 82-х советских евреев к "братьям-евреям" по случаю Дня солидарности с еврееями Советского Союза" [Перепечатка с фотокопии оригинала в Архиве Самиздата], 1974; HU OSA 300-85-9; AC 550; Published Samizdat; Open Society Archives at Central European University, Budapest

"An Outline of Some Characteristic Attitudes of the Various Social Strata of Soviet Society" [by Yakushev, Aleksandr], 26 June 1969. HU OSA 300-85-48:20; Analysis Report #4-69; Intelligentsiia; New York Office Files Related to Samizdat; Open Society Archives at Central European University, Budapest

Records of the Open Society Foundations

Grant record
"Itogovyi tvorcheskii otchet po realizatsii proekta LOOSH (Lichnostno-orientirovannoe obuchenie shkol’nikov)" Grant B95-11-1010-13, 20 May 1996; Education Program Seminars: B95-11-1010-13/B95-11-1010-2 [1of 3]; HU OSA 4-3-3:2; Education Program Files; Programs; Records of the Belarusian Soros Foundation; Open Society Archives at Central European University, Budapest

Project file
"Subject: Bosnian Women’s Initiative: related programs sponsored by OSI in Bosnia" To: Arthur Helton, Ex: Kathleen Hunt, 18 May 1997; Bosnian Women Initiative, 1996–1997; HU OSA 124-2-1:1; Projects Files; Programs; Records of the Forced Migration Project; Open Society Archives at Central European University, Budapest